Enrolment Policy

St. Colman’s N.S.

Enrolment Policy


This enrolment policy is being set out in accordance with the provisions of the Education Act (1998). The Board of Management trusts that by so doing parents will be assisted in relation to enrolment matters.

School: St. Colman’s N.S., Cloyne, Co. Cork

Telephone: 021-4652567

Denominational Character (Ethos): Roman Catholic

Patron: Bishop of Cloyne

Number of Mainstream Class Teachers: 10 (November 2015)

Range of Classes taught: Junior Infants to Sixth Class

The school is a co-educational primary school.


St. Colman’s N.S. in its enrolment seeks to promote the principles of:

  • Inclusiveness, particularly with reference to the enrolment of children with a disability or other special education need
  • Equality of access and participation in the school
  • Parental choice in relation to enrolment
  • Respect for diversity of values, beliefs, traditions, languages and ways of life in society


Enrolment Procedures

Junior Infants

Parents requesting to enrol their children in St. Colman’s N.S. are requested to complete an ‘Intention to Enrol’ Form (available from the school and on school website) and return it to the school to be kept on file until the year of enrolment.

Full enrolment application forms will be sent to all parents who have requested same in early January of the year that the child will be due to commence Junior Infants. (Forms will also be available on school website.) Fully completed forms must be returned along with the original Birth Certificate before January 31st or by the date given in the letter accompanying the application form. A letter of acceptance or a letter declining the child a place will be posted to parents within 21 days of the closing date.

Parents are invited to an information evening at the school in May each year.

All Enrolment Applications

Certain information will be requested from parents/guardians on the enrolment application form. (See attached enrolment form) Such information will include

  • Pupil’s name, date of birth and address
  • PPS Number
  • Name, address and contact details of pupil’s parents/guardians
  • Contact details in case of an emergency
  • Details of any medical conditions which the school should be aware of
  • Religion
  • Previous schools attended, if any, and reasons for transfer, if applicable
  • Any other relevant information


Decisions in relation to applications for enrolment are made by the Board of Management in accordance with school policy. The Board will notify parents of their decision within 21 days of receiving such information.

The Board of Management is bound by the Department of Education and Science’s Rules for National Schools which state that pupils may only be enrolled from the Age of 4 years and upwards though compulsory attendance does not apply until the age of 6 years. New junior infants will only be admitted at the start of the new school year, each year unless they are transferring from a Junior Infant class in another school. Therefore children wishing to be enrolled in Junior Infants must be 4 years old before August 27th on the year they are starting school. If transferring from another school, The Board of Management request that a report from the child’s previous school be provided. Pupils transferring from another school are enrolled subject to the rules of National Schools as well as the school’s enrolment policy. Children will normally be accepted if relocating to the area, within the district of Cloyne.

Children will not generally be accepted if transferring from another school unless at the start of the school year or at the start of a new term

     The Board will consider applications from parents of pupils who are re-locating to the immediate area at other times of the year. Such applications may be made at any time during the year.  If successful, children relocating in the area may be enrolled at any stage of the school year.



The Board of Management of a school is also obliged under section 19(3) of the Education Welfare Act 2000 to make a decision in writing of an application for enrolment within 21 days and to inform the parents in writing of that decision.

If a child is not successful in an application for enrolment and on conclusion of appeals at school level, an appeal may be taken under Section 29 of the Education Act (as amended by Section 4 of the Education Miscellaneous Provisions Act 2007)

Details are available on the Department’s website at www.education.ie



New pupils to the Junior Infant Class will only be admitted in September each year unless transferring from a Junior Infant Class in another school. Pupils transferring from another school to other classes may be admitted at the start of term, subject to school policy, available space and in some cases, the approval of the Department of Education and Science.




Enrolment of Children with Special Needs


When a child with Special needs applies to be enrolled the Board of Management will request a copy of the child’s medical and/or psychological report or if such a report is not available, will request that the child be assessed as soon as possible. The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his/her disability or special needs and to assess the support services required.

Following receipt of the report, the Board will assess how the school can meet the needs specified in the report. Where the Board deems that further resources are required, it will apply to the Special Needs Organiser for the resources to be provided to the school for use with the pupil. The resources may include some or one of the following: resource teacher for special needs, Special Needs Assistant, Specialised equipment, furniture or Staff Training.


Where necessary, a full case conference involving all parties will be held, which may include parents, principal, class teacher, support teacher, Special Education Needs Organiser, psychologist etc.



Code of Behaviour

All enrolments are subject to parents and pupils accepting and adhering to the School’s Code of Behaviour. (Attached to this policy)




Parents will understand that by enrolling their child in St. Colman’s N.S. children may be placed in Multi Class situations depending on the number enrolled at one class level and the number of class teachers available to the school. The Board of Management will review the division of classes annually.


The Board will endeavor to use the schools resources to the greatest possible advantage and benefit to the pastoral, academic and developmental welfare of each child enrolled in St. Colman’s N.S.


The school depends on the grants and teacher resources provided by the Department of Education and Science and it operates within the regulations laid down by the Department. School policy has regard for the resources and funding available.

The school follows the curricular programmes prescribed by the Department of Education and Science, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).






This policy will be reviewed regularly.





Signed: ____________________________

Ray McGrath, Chairperson



This policy was reviewed and adopted at a Board of Management meeting on October 15th, 2015.